“What is the Kanban system?” This is the key question that many businessmen and women have asked before achieving great results for their business. The Kanban system originated in Japan and it’s a form of agile project management, known in Spain as “Tarjetas Visuales”
This system is based on flashcards, each representing a task, which are divided into columns as a way of explaining precisely the current state of each task related to the given project.
This technique is gaining popularity within the business sector as a way of efficiently managing a project from start to finish. The Kanban motto is “Stop Starting, Start Finishing” because you can´t move on to the following task until the current one has been finished.
The Kanban motto is stop starting, start finishing
What do I need to take into account when implementing Kanban?
In order to adequately carry out the Kanban methodology you should follow these guidelines:
Dedicate time explaining to your team exactly how the Kanban strategy works
Changes are always tough and even more so when trying to implement new innovative processes, therefore you should explain carefully and in depth how Kanban works.
This will allow every team member to understand the process and take part from the get-go.
Ideally you should create a table and leave it in a visual place for everyone to see.
Define the task flow
Each task will go through a series of states (Recognition, Definition, Development, Execution and Test) until you achieve the objective. Kanban suggests that each one of these states should be headers in the table, allowing every member of the team to know exactly which part of the process each task is in.
Set scheduled meetings
Depending on your businesses production rate you should set scheduled meetings with your team, for example every 2 weeks. This allows you to set guidelines and also allows employees to express any doubts they may have related to their task.
What went wrong? What new opportunities has your team discovered while working on the project?Once finished all the tasks of the project its essential to do an in-depth analysis as a way to find out how to become more efficient in the future.
Is it applicable to your company?
Any company can apply this methodology, but the results will not be bright in all the companies. The ideal conditions are the following:
- Regular demand.
- Few variations in the product.
- Reliable providers.
- Defined flow.
Advantages of the Kanban system
This way of working will be beneficial for your company for the following reasons:
- Ensures the quality of the process.
- Increase the performance and motivation of the team.
- It is efficient.
- Improves the monitoring of the production process.
- It allows responding to unexpected tasks.
Have you already decided? If you finally choose to incorporate Kanban into your day-to-day, we hope that you can satisfy your expectations and those of your customers. Good luck!
“It is not enough to be busy; so are the ants. The question is: What are we busy about?”
Henry David Thoreau