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Marina Guerra

We knew it! Once you learnt how to develop a business plan to launch that ground-breaking idea of yours, how to create collaborative environments within your team and realising that your company needs flexible workspacesit was pretty clear you would want to move into your new office just in time for homecoming. Maybe you will have questions along the way, we thought of that too, so today we are here to answer one of the most frequently asked questions our clients pass on to our commercial team: how much office space do I really need? 🤔

How many square meters per person do you need in your office?

There are lots of opinions regarding how many square meters you need per person in your office, even more when we speak about flexible workspaces specifically. Because of its flexible nature and how important it is to maintain it, this once thought benefit (it is, don’t get us wrong) can develop into the best excuse to take space away from the employee’s workstation.

Even before social distancing and personal space were such a topic of conversation, the minimum space per employee was 14 sqm. Given that common areas such as phone booths or kitchen were included here, the ideal office space per workstation would move around 3,5 sqm. However, in Lexington (and with our fixation on always exceeding expectations) you won’t be finding anything below the top. You’ll understand, keep reading!

This space per person is larger than the measurements we will look for in the best meeting room, for instance. This is because the office space’s main goal is to make the employee comfortable, to become theirs, and to boost their productivity to its highest.

It’s inevitable that many flex operators or facility managers in companies such as call centres or business alike, under the argument of “optimising the workspace”, would assign less space per workstation than recommended. But, remember! Cheap things will cost you more eventually, and not enough big, comfortable or motivating workstations will burn your teams out and make the talent fly away!

How to choose the best office space dimensions for your company?

The perfect office space for your company has to answer to your specific needs, or your project’s, or your team’s. That’s why one does not fit all.

The space you will rent, for example, will be very different depending on the scenario: if your company goes for a conventional office, you’ll have to cover those 14 sqm per person we mentioned before with meeting rooms, common areas and versatile work hubs. The implementation cost, no doubt, will start to rise and, if your team’s wellbeing was not your top priority, a conventional office may not be able to guarantee it.

Nonetheless, if your company decides to jump in the flex wave, the flex operator will be the one covering this surface required per employee with common spots and meeting rooms to rent by the hour, kitchen and break areas… This way, companies of all sizes can start saving money and efforts, since all those needs will be taken care of! Besides, flexible offices gather together all your expenses in a single monthly invoice. Oh, and of course, forget about energy or water payments, maintenance, security, reception staff… it’s on us!

So, how much office space do I really need for a standard workspace? For you to draw a first draft, we would recommend to simply multiply the space per workstation you would like to give each to your employees by the number of people in your team. Keep in mind that 14 sqm and 3,5 sqm are only some minimums to base your calculations on, but variations are there!

Our real recommendations? Reach out to professionals on the matter (like us ;)) to rent your office space in Madrid or your office space in Barcelona. Don’t hesitate anymore! Our commercial team will find the perfect workspace for your company.

Not quite there yet? You need to know us a bit more? Keep reading!

Our flexible workspaces dimension

Well, yes, 3,5 sqm is the minimum recommended per workstation. But, do you really think that is enough? Many companies’ old strategies were focused on economising and optimising, no matter the price. But nowadays, looking after employees during their working hours and beyond is more important than ever. The feeling of belonging and finding the perfect balance between family time and work time are already key aspects in any global strategy, and the workplace has become a decisive factor.

In Lexington, we think that a workplace based on the bare minimum will only encourage employees to work until reaching the bare minimum… right? Makes perfect sense. So, if the office space per person remains below the average line… what could we expect besides that?

This might sound repetitive, but what should we do if we wanted to inspire commitment and productivity above that average? Maybe, and only maybe, making our workspace level up on the first place!

To speak data, Lexington flexible workspaces will be able to provide enough space to create a comfortable atmosphere for the team and 100% theirs, always within a collaborative environment that encourage cooperation, networking and community. Our ratio swings over 4sqm per person, with an even higher space sometimes! We run away from functional, impersonal narrow offices, taking care of your workspace from minute one with common areas, phone booths, intimate work hubs and meeting rooms for you to use whenever you need to.

The perfect measurements for an office are connected to too many variables to give you a definitive response to the question, but tips are always welcome! What we can say for sure is that, the perfect office space is flexible, there is no doubt on that.


“To create, one must first question everything”

Eileen Gray


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